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People · London (Head Office) · Hybrid

People Administrator (9-month FTC)

If you love beauty, you’re in the right place.

As the ultimate curator of over 100 of the most in-demand, highly innovative and boundary-pushing beauty brands, we are the go-to destination for worldwide beauty discovery.

Together through our neighbourhood stores, online presence and loyalty scheme, Space NK has built a flourishing community in which to discover beauty. The customer is at the heart of everything we do, and we will always endeavour to offer everything they need to help them explore, experiment, and enjoy our brands.

People Administrator (9-month FTC), Capper Street, London

Role Purpose:

The People Administrator (9-month FTC) plays a key role in supporting the People team by delivering accurate, compliant HR administration throughout the employee lifecycle, leveraging our people systems to enhance processes and improve the overall employee experience. This role is ideal for someone looking to pursue a career in HR as it will provide exposure across Payroll Management, Record Keeping, HR Support, Reporting, Compliance and Employee Communication.

Key Accountabilities:

HR and Payroll Administration:

· Managing New Starter/Changes/Leaver administration process for Head Office, DC and Retail employees from a HR perspective, both contractually and through the HRIS system

· Reference management by obtaining references for new employees and issuing references for ex-employees

· Key activity and processes relating to the employee cycle, specifically onboarding

· Maintain electronic filing, ensuring that folders are kept as streamlined as possible – regularly deleted and archiving information

· Payroll administration as part of the employee lifecycle

· Responsible for sending out starters and leavers communication in a timely manner

· Benefits enrolment file uploads where applicable

Record keeping & reporting:

· Completion of medical health questionnaire audit to ascertain risk

· Updating various trackers and reports as the business needs and on a cyclical basis

· Electronic filing of leavers within employee database folders

Communications:

· Recognition awards such as Long Service Awards, ad hoc gifts/compassionate flowers

· Benefits and Reward communication

· Ability to respond to employee queries in a clear in line with SLA>

Desired Skills

· Proficiency in Microsoft Office Suite, specifically Excel, Outlook

· Basic knowledge of employment laws and regulations related to payroll and HR.

· Ability to handle sensitive information with confidentiality and integrity

· Ability to communicate clearly across different levels of the organisation

· Strong organisational skills and the ability to demonstrate prioritisation skills

· Previous experience with HRIS system is desired but not mandatory

· Passion for data accuracy and attention to detail

Please note that only successful candidates will be contacted.

All applicants must have the right to live and work in the UK.

If you want to find out more about us, what it is like to work for us, all about our benefits, and our pledges on Diversity, Inclusion and Belonging, please visit our website.

Space NK are an equal opportunities employer.

How We Will Use Your Information

We will use the information you provide to us with your job application to help us process your application for the specific job you have applied for. If you apply speculatively, we will process your application for the job/relevant business area that you detail within your email.

Please note that our current system does not use an automated filtering system.

All applications made via the website, through a third-party website or in-store will be kept on file for a period of 12 months.

This information will be retained and used to assess your suitability to similar positions that may arise in the future, or if the initial vacancy becomes live again during the 12-month period. If you would prefer us to not hold your information on file/ you wish to be ‘forgotten’ if you are not offered a position with Space NK, please email your ‘right to be forgotten’ to our recruitment email address with RIGHT TO BE FORGOTTEN as the title of the email. We will always inform you when we have deleted your application details, otherwise we will treat your application as consent to us holding this information.

Team
People
Locations
London (Head Office)
Remote status
Hybrid
People · London (Head Office) · Hybrid

People Administrator (9-month FTC)

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